Owner Relations
Owner Relations
Mailing Address
P. O. Box 7995
Tyler, TX 75711
Address
1001 ESE Loop 323, Ste. 160
Tyler, TX 75701
Phone: (903) 581-4382
Fax: (903) 581-5072
8am-5pm CST Monday – Friday
Our Owner Relations Department serves as a communication center to answer your inquiries and facilitate transfers of interest. We receive many requests for transfers of interest daily. All requests for transfer of interest should be submitted in writing, along with the appropriate documentation, and include the owner’s name, owner number, and state where the well is located.
We are available by phone on our Owner Relations line. Leave a message including your name, the owner’s name, owner number, and a daytime phone number. Owner calls are generally returned within three (3) business days. Some inquiries may require additional time for research. Use the appropriate links on this page for guidance in satisfying our requirements for address changes, reporting the death of an owner, transfers of interest and for answers to frequently asked questions.
If you have any questions or concerns that are not addressed on our website, please call or email us at ownerrelations@vefinc.com.
Address Change
Vernon E. Faulconer, Inc. must be notified as soon as possible in order for royalty checks to be issued timely by Vernon E. Faulconer, Inc. and delivered by the U.S. Postal Service. A postal forwarding order is insufficient, and will result in royalty checks being returned to Vernon E. Faulconer, Inc. and your account being suspended due to a bad address.
Address changes will be implemented in the system as soon as possible upon receipt by Vernon E. Faulconer, Inc., however we must receive them at least three (3) business days before the 10th of the month to ensure the change is made before the following check run.
Please be sure to include all owner numbers. Additionally, if the owner of record is listed as more than one individual, signatures are required by each and every person listed.
Address Change Forms
Ownership Changes
Mailing Address
Vernon E. Faulconer, Inc.
P O Box 7995
Tyler, TX 75711
Fax
(903) 581-5072
| SITUATION | PROVIDE THE FOLLOWING DOCUMENTATION |
|---|---|
| Address Change | Submit change of address request in writing with signature of owner(s). If the title to the property is held jointly, both owners must sign. Address Change Form |
| Name Change | A photocopy of marriage certificate, divorce decree reinstating maiden name or other document affecting name change. |
| Company or Corporation's Name Changes | Certificate of name change. |
| Company or Corporation Merges | Certificate of Merger. Include new Tax I.D. Number. |
| Appointment of Guardian or Power of Attorney | Copy of Power of Attorney or Letters of Guardianship. |
| Sale of Interest | Copy of Conveyance Instrument as filed for record in the county or parish where the property is located. |
| Change in Ownership due to Divorce | Complete Divorce Decree including any conveyances made and filed for record in the appropriate county/parish. |
| Transfer of Ownership to a Trust | Copy of Trust Agreement or Memorandum of Trust along with recorded conveyance in appropriate county/parish. |
| Bankruptcy-Chapter 7 | Order naming Trustee of Bankruptcy Estate and appropriate recorded conveyance. |
Documents Needed When An Owner Dies
Please choose from the following situations and provide the requested documents. If you are holding a check for a deceased owner, you may return it to our office and it will be voided. The revenue will be held in the owner’s account until distribution is made to the heirs. If you have any further questions about the transfer of ownership, please Contact Us by mail, email, or call our owner relations line at (903) 581-4382.
| SITUATION | PROVIDE THE FOLLOWING DOCUMENTATION |
|---|---|
| Owner dies with a Will and Will is probated in the state where the property is located (all states except Louisiana and Oklahoma) | 1. Copy of certified Death Certificate 2. Copy of Letters Testamentary 3. Copy of Order Admitting Will to Probate 4. Copy of Will 5. Evidence that estate taxes are paid |
| Owner dies with a Will and Will is probated in the state where the property is located (Louisiana) | 1. Copy of certified Death Certificate 2. Copy of Judgment of Possession 3. Evidence that estate taxes are paid |
| Owner dies with a Will and Will is probated in the state where the property is located (Oklahoma) | 1. Copy of certified Death Certificate 2. Copy of Final Decree 3. Evidence that estate taxes are paid |
| Owner dies with a Will and Will is probated in a state other than where the property is located | If the state where the property is located is Texas, the Foreign Probate proceedings may be filed for record in the appropriate courthouse and copies of the recorded instruments forwarded to our office. For all other states, please provide the following: 1. Copy of certified Death Certificate 2. Completed Heirship Affidavit forms. See instructions. 3. Evidence that estate taxes are paid |
| Owner dies with a Will and Will is not and will not be probated in any state or if owner dies without a Will | 1. Copy of certified Death Certificate 2. Completed Heirship Affidavit forms. See instructions. 3. Evidence that estate taxes are paid |
| Joint Tenancy and one dies | Copy of certified Death Certificate of Joint Tenant or recorded Affidavit of Surviving Joint Tenant |
Heirship Affidavit
When someone passes away (also known as the Decedent) without a will or if the will is not probated in the state where the property is located and the estate is rather small, an Affidavit of Heirship may be used to determine who to pay based on the laws of descent and distribution for that state. Texas is the only state that we operate in that allows foreign probate to be filed for record in the county where the property is located without opening ancillary proceedings.